Let us create a 3d Digital eBook for you! DigyCat.com
|
||
|
||
|
Organizing Information | Let us create a 3d Digital eBook for you! DigyCat.com |
|
|
|
Getting Organized For The New Year - Part 2
In part 1, we discussed a system you could use to organize your office. In this article we will discuss what material is needed to implement that system. You will need the following items for your office system. Calendar/Daily Planner; Accordion File (1-31); Manila Files with the Months of the Year (Or you can make them up yourself - a lot less expensive); Hanging Files; Manila Files; Boxes and Envelopes (9 x 12). The calendar/daily planner will contain all appointments, meetings and deadlines for project. The accordion file dated 1-31, along with the Manila Files with the Months of the Year will contain materials you have tickled. The tickler file is a very popular system in legal offices. Any materials you need to act on by a certain date are tickled, usually one week in advance. It is also used for standardized meetings. For example, if staff meetings are conducted on Friday, place a Manila folder entitled Staff meeting in the Friday slot, and place any agenda items or meeting items in the folder. Remember to tickle it for the day before the meeting, if you need to make up the agenda, or give agenda items to someone else. This system is also excellent for gathering information for client meetings. This system will also serve to give you a clean desk, as you can place To Do items for the next day in your tickle file. It is also used to put in notes to yourself to follow up on certain items. The hanging and manila folders are for your files. Boxes are for your records and files to be stored in at the end of the year. The 9 x 12 Envelopes are used to hold your receipts, canceled checks, expenses and income sheets. You should label one envelope Income and place your income sheet in the file and note when any checks come in. Label one other envelope as Expenses and put in it all receipts for purchases, canceled checks, and any other expenses you generate. At the end of the month tally up the monthly totals. I place the month on the envelope and separate my expenses into categories, such as supplies, telephone, utilities, copying, postage, etc., put the total cost next to the category and then a final total. At the end of each month's tally, paper clip or staple that month's receipts together, place them back in the envelope and file for the following month. Since most self employed individuals pay estimated taxes every 3 month period, the envelopes will have 3 months on them, for example, October, November, December. Remember bundle each month's items separately. Seal the envelopes, file them, and then you are ready to calculate the amount to pay the IRS for the next estimated period. In December of each year: 1. Box up last years files. 2. Make up new hanging files and manila folders for the new year. If you are need of a label program, Avery Pro for the laser is excellent. It is easy to use, you can import files from popular word processing programs and it has its own database manager, which will allow you to re-run these same files for the next year. 3. Enter all standard meetings in your calendar or planner for the coming year. 4. Put all your income, expenses and other records you need for tax preparation in one box. Run your spreadsheet program or financial program to see what your income and expenses came to for the year. Do up a budget for the coming year, a projections sheet to determine how many clients you need to increase profits, and cut any extraneous expenses. Following this system will enable you to spend more time on growing your business. Good luck. For more organization and time management strategies for your business, check out our Home Business Manual at www.homebusinesssolutions.com/products/products.htm
Interested in having your own successful, home based creative real estate investing business? Chuck and Sue have been helping folks start successful home based businesses for over 19 years, and we can help you too! To see how, visit http://www.homebusinesssolutions.com for the latest FREE tips and tricks, educational products and coaching in creative real estate investing and home based businesses. No time to visit the site? Subscribe to our "how to" Home Business Solutions Digest, it's like having your own personal coach: mailto:subscribeHBS@homebusinesssolutions.com
MORE RESOURCES: Organizing Yourself - Google News Labor's Stand for Immigration Reform: An Interview with Eliseo Medina - Americas Quarterly
Making Meditation Accessible - Huffington Post (blog)
George Schroeder: Wilcox brings 'D' to UT - The Register-Guard
Wardrobe makeover - Toronto Sun
US government's exchange-rate administration - Grade F - Huffington Post (blog)
David Plouffe to Dems: Don't despair, get to work! - Washington Post (blog)
Is the fighting Obama back? - Washington Post (blog)
Wilmington library offers home organizing tips - Wilmington Advocate
Maes Gives Some Colo. Tea Partiers Pause - Wall Street Journal (blog)
How to Get Your House Organized - FOXNews
|
 |
|
|
RELATED ARTICLES
Is Your To Do List The Problem? You start each week with great intentions. You are determined to get a grip of your workload. Can You Really Improve Your Organisation Skills I'm sure most of you have heard of Zig Ziglar International Sales Guru. Well in one of Zig's weekly newsletters, there were a number of comments about the habits of well-organised people which I couldn't resist sharing with you. Making Space - Letting Go of Clutter To make room for new things to come into you life, you have to create space for such things. If your environment or life is packed with things you no longer need or that no longer serve you, then you are holding yourself back. Four Tips For Clearing The Clutter Spring?. Fresh breezes through open windows, sleeping trees come awake with bright new leaves, flowers begin to bloom and the grass becomes green once more. Clutter is Postponed Decisions? Do you ever sit down at your desk buried in paper and say, "OK! Today's the day - I'm going to clean up this mess?" You pick up the first piece of paper - and immediately think of any number of reasons why now is not a good time to deal with this particular piece of paper. You pick up the second piece. Family Management Tip #3: Getting Ready for the New School Year Clothes. Check. 10 Myths of Clutter Clearing 1) It's easy to have a good clear out: Not always. For many people, breaking a life-time habit is really hard - everyone has a choice whether they want to make that break or not. The 4-Keys to Clutter Free Living - Design a Space that Nurtures Your Soul Decluttering is a simple-to-learn process, once you break it down into manageable steps. Tackling too much at once, or underestimating the time and effort it will take to "get organized", can lead to frustration and a "throw in the towel" stance that will further add to your clutter and your anxiety. Change the Way You Think and Change Your Life Dennis is working as a factory worker during the day and a security guard at night. He needs these two incomes in order to stay above water in his bills. Organize Your Children & Save Your Sanity It may be difficult to relate saving money with organization but the two terms really go hand in hand. If you are able to organize right down to the smallest detail, then not only will you save yourself countless panic headaches, but you will have more time on your hands allowing yourself to be more productive and get more accomplished. Get Organised and Transform Your Life It takes effort to get results, and not just any effort, it takes smart effort. You cannot expect to achieve anything without doing something. Introducing the Power Hour Concept to Plough Through Mountainous Tasks Have you ever been totally overwhelmed by a massive task confronting you? Ever felt daunted by the thought of even making a start on such a massive quest? I thought so. Read on. Organizing Tips to Help You Conquer the Laundry Monster Laundry. You sort, you wash, you fold, you blink - and the pile of dirty clothes has grown all over again. The Most Frequently Asked Questions about Organizing Your Kids Rooms 1. In terms of organization, what is the first thing a parent should do before decorating a kid's room?Get rid of the clutter! Because we are such a materialistic, marketing, socializing-driven society, kids are bombarded and often overwhelmed with "stuff" - much of which they don't even like and will never use. Clutter Campaign - Maintain Your Success To want in one's heart to do a thing for its own sake; to enjoy doing it; to concentrate all one's energies upon it-that's not only the surest guarantee of success. It is also being true to oneself. Clutter Clearing Tips that Work Coping with clutter is rarely easy. There's more involved than just catching up on overdue housework, and staying focused and motivated over the weeks or months it may take to get the job done can be one of the biggest challenges. Organized Living in a Disorganized World We are bombarded with so many factors that perpetuate disorganization. Computers, fax machines, cellular phones, and on-line services enable us to do more - and require us to do more. What Clutter Clearing Can Do For You You can get a pretty good idea of the benefits of clutter clearing simply by imagining your life free of all the negative effects of clutter: lack of focus and clarity; feelings of being professionally, creatively, spiritually, and/or romantically stuck; insufficient time and attention for self and family; increased stress, irritability and depression. Wouldn't it be great to be free of all these?No matter what other factors may be dragging you down, I guarantee you that clearing your clutter will dramatically improve your mood and energy. Mental Clutter- Is It Taking Over Your Life? Chances are, most of you have a lot you need to get done.Oftentimes, there are projects on your to-do list that require SEVERAL steps in order to complete the task at hand. Memorabilia -- Use It or Lose It! What do you do with those special items that have been passed down to you? Put them in the hall closet and hope the door will shut? Probably not a good choice for several reasons. First, you are unnecessarily creating clutter; second, if the item is very old and unstable, you will further the aging process; finally, and most importantly, what's the point of keeping these special items if the only time you enjoy them is when you move or get the bug to clean out a closet! This summer my grandmother passed away and I was the recipient of many beautiful things, especially table linens.
|
|
© www.KewlOz.com 2010
|
|
